5 Tips to Improve Workplace Collaboration
It’s becoming routine for companies to rely on a workforce that is increasingly spread out. IT has made it possible for team members to work together on a project even when physically separated from each other. Unfortunately, this can make it difficult for co-workers to share ideas and suggestions spontaneously, which can negatively affect innovation.
Collaboration and Innovation
Collaboration is a crucial factor driving innovation, which is a vital element in any enterprise. Organizations have to not only become nimble; quickly adapting to sudden changes with ease but also develop an eye to the future. Only companies that continuously strive to innovate can remain at the forefront and realize long-term success.
1) Look at Your Current System
Before you can make changes to improve workplace collaboration, you need to find out what’s holding you back. The first step to enhancing workplace collaboration is to reassess your company’s communication methods like:
- Instant messaging, texts
- Speaking in-person
For example, IM and email may not be the best way to hold an involved discussion. Make a list of your present internal communication methods to discover if your organization is relying too heavily on one method. If current internal communication methods aren’t optimal, it might be time to make some changes. Video conferencing equipment may be the answer to all your needs.
2) Use Social Media
Social media is an efficient tool for businesses to communicate with their customers. But, consider how useful it can be to improve workplace communication. Staff can like, comment and share interesting posts that relate to your organization, product or mission. Social media can allow employees to share interests with one another for productive, idea-generating conversations. Social media can become your organization’s way to build workplace relationships even when staff are separated by hundreds of miles.
3) Use Mobile Technology
A remote or widely distributed workforce will work best when communication flows smoothly. Take advantage of smartphones and tablets to ensure that critical information has the best chance to be received wherever recipients are located.
Ideally, staff should be provided with note-taking optimized smartphones like the Samsung Galaxy Note8 or LG Stylo 2 Plus, or tablets like the Microsoft Surface Pro 3 with Surface Pen and the Samsung Galaxy Note Pro 12.2 with S Pen. Screens optimized for a stylus, and the ability to run a range of productivity apps while staying connected, make mobile a must for any organization looking to increase workplace collaboration.
The trend is for employees to bring their own mobile devices to work, making the benefit of video conferencing easier to realize. Video conferencing uses screen sharing to communicate. Video conferencing allows staff to create a personal connection without driving across the country or flying around the world. A smartphone like the Galaxy Note8, with dual cameras can make video conference calls and meetings easy, while stylus optimized tablets like the Surface Pro 3 with Surface Pen enable easy note-taking during meetings.
5) Encourage Socialization
Encourage staff to socialize outside of work hours with special events like company picnics, award ceremonies and holiday celebrations to encourage a feeling of belonging so workers communicate more often and more efficiently with each other.