It’s an exciting notion, right? Moving offices can be as rejuvenating as a new hair cut or buying a new car.
But as with those two activities, the change comes with many risks. Much of this has to do with moving everything to the new premises. So let’s help you take control of the situation. Below are listed the most important aspects of office moving that many people often forget.
Use this as a checklist and you’ll be more prepared than most. Enjoy the new space!
Don’t Take Unnecessary Items
This is the time to clean out the closets and get rid of old junk.
Yes, I know you see furniture as assets. And what if you need that old paperwork somewhere in the future?
But taking old, outdated items with you can actually put you at a disadvantage. Visitors to your new premises won’t be as impressed with the worn couch in reception. It’s worth donating it to charity and investing in something new.
And let’s be honest. If you haven’t used papers for six months, it’s time to digitize or shred them. Taking clutter to a new site can let it feel as stuffy and cramped as the old place.
It’s time to give yourself a new start.
Do Mark Each Item
Don’t let any mover or employee rob you of assets. An inventory showing the list of numbered boxes, equipment and appliances must be drawn up. Don’t assume everything is there because the moving company’s truck is empty. Make sure someone didn’t forget or lose something along the way.
Don’t Forget Insurance
And what if something did get lost, stolen or broken during the move?
You can’t start your new chapter with no assets. Make sure everything is ensured. And remember, there’s a difference between having it insured as static office content and putting it on the road.
There must be travel insurance to cover the move and inform your broker when everything is safely on site. Don’t keep on paying the high premium because you forgot to keep your insurance up to date.
Do Take Extra Care of Technology & Electronics
One way to limit damage to equipment is to take proper care of them. And nothing is as fragile as your computers, printers and cables.
Here are a few tips:
- Take printers apart so cartridges and delicate components don’t get damaged. Wrap each part carefully to absorb shock.
- Wrap cables neatly in a way the wires won’t get bent or damaged.
- Make sure all your data is backed up on a server or hard drive. If a computer should get damaged you won’t lose the asset of data.
Don’t Assume You can Take Your Plants
Yes, your new office should have plants. But your moving company may not be willing to transport them.
Many movers don’t prioritize them or don’t want to take responsibility for them getting damaged. If there isn’t enough space on the truck, they’ll be left behind. Discuss this with your mover beforehand to limit stress on moving day.
Do Update Your Information
Will your clients know where to find you now?
In the bustle of moving premises, businesses forget to update their details everywhere:
- Business cards
- Community information centers
- Telephone directories
People equate this to being unprofessional. Don’t let a move lead to losing clients.
Don’t Wait Until the Last Minute
It’s going to be an exciting but demanding time. Limit your stress by planning ahead. Source a moving company in Bremerton three months before the move to compare quotes and confirm the best option. After all, that’s what your business deserves, isn’t it?